Step-by-step instructions, required documents, and other important information about applying for your TRV.
New student information system, Workday
UBC has switched to a new student system called Workday for the 2024/25 academic year starting September. Please check your email for setup instructions.
If you’re registered in Summer Session courses, keep using the Student Service Centre (SSC) for the Summer Session.
For 2024/25 Winter Session course registration, use the new Workday system. Follow online tutorials for how to use Workday.
4. Fill out the application form
Your application form is an important part of your application. Missing or incorrect information can negatively impact the outcome of your application. Below are five steps to a comprehensive application.
i. Download the newest form(s)
IRCC makes periodic updates to their application forms. Always make sure you are using themost current applicationform(s) by downloading the application form(s) directly from your MyCIC Document Checklist.
- Download applicable forms by putting your cursor over the document name. You’ll see a note that says “(Opens a new window)”; this indicates a form can be downloaded.
- If you see a “Please wait…” message when you're downloading a form:
- Click on thedownload arrowat the top right to save the file onto your computer and then open it with Adobe Reader.
- If you do not see the arrow, move your cursor to the top of the screen and it will appear.
ii. Review your application form(s)
Required for all applicants:Application for Visitor Visa (Temporary Resident Visa)[IMM5257E] form
The Family information[IMM5707] form is only required for some applicants. You cannot sign this form electronically. Instead, you should fill out the form, print it out and sign the applicablesection(s) before uploading your completed form.
iii. Get help with commonly asked questions
What is a UCI?
UCIstands for “Unique Client Identifier,” also known as “Client ID.” It is an eight or ten-digit number on your study permit; your UCI has this format:0000-0000 or 00-0000-0000.
What visa am I applying for?
Choose Visitor Visa
How do I fill out the "Current mailing address" section?
Inaccurate or incomplete information will negatively impact your ability to get your passport returned, if yout TRV is approved.
- A P.O. Box is a lockable mailbox located in a post office station. Your mailbox number is not a P.O. Box number.
- A street number is the main number on the outside of abuilding.Some “street names” also contain numbers, such as West 10th Ave, but this number is a street name.
- If you live in a residence on campus, you may have an assigned mailbox number. You may put your mailbox number in brackets before the street name and spell out “mailbox: your mailbox number”.
- If you do not have an assigned mailbox number, you can put your apartment number under Apt/Unit.
How do I fill out the "Details of Visit to Canada" section?
- If you are a study permit holder, you are a “returning student”. You may type in “UBC” as “my school”.
- If you are a work permit holder, you are a “returning worker”. You may type in your company’s name as “my employer”.
How do I fill out the “Indicate how long you plan to stay” section?
- In the "From" field: type in the date when you will submit this application
- In the "To" field: type in the expiry date of your current study permit/work permit
How do I fill out the "Funds available" section?
The amount you indicate in “funds available for my stay (CAD)” should match the total amount of funds you are showing as proof.Remember, you must show you have proof of funds to cover at least $20,635 for the cost-of-living financial requirement in 2024 and one year of tuition fees.
How do I fill out the "Education” section?
The information you provide in this section helps IRCC have a fuller picture of your current post-secondary education.
- Indicate ‘yes’ to the education section as you are currently studying (or completed your studies, if applying for a work permit) at UBC. Type in the current year and month in the “to” field. If you completed your studies, indicate the relevant month and year.
- Type in your current program (e.g. level,Bachelor, field,Arts) at UBC.
- You may include your other studies at the post-secondary level (e.g., university, college, apprenticeship training, etc.).
- If you need more space, provide additional informationin a letter or explanationand upload this documentin the "Client Information"section under'Optional Documents'.
How do I fill out the “Employment" section?
The information you provide in this section helps IRCC have a fuller picture of your employment activities within the last ten years.
Include the following activities for the past ten years, with the most recent activities listed first, whether you did them in or outside of Canada:
- For all students, the first section under employment is “current activity”; therefore, fill your current status as a student. If you are currently employed, fill your employment in the next section. Remember to include:
- Part-time job(s)
- Full-time job(s)
- Internship(s)/Co-op(s)/Practicum(s)
- Studies at the post-secondary level (e.g., university, college, etc.)
- If you need more space, provide additional informationin a letter or explanationand upload this documentin the "Client Information"section under'Optional Documents'.
How do I answer the "Background" questions?
2 (a) Have you remained beyond the validity of your status, attended school without authorization or worked without authorization in Canada?
2 (b) Have you ever been refused a visa or permit, denied entry or ordered to leave Canada or any other country?
2 (c) Background information: Have you previously applied to enter or remain in Canada?
You must provide honest answers to these questions. Please speak with an International Student Advisor if you answered “yes” to questions 2(a) or 2(b) so that you are fully aware of any implications.
Important: If you have applied for a study permit, a Temporary Resident Visa (TRV), or a work permit, whether it is approved or rejected, you must report that to IRCC by checking the box "Yes" to 2(c). You must also write down when you applied for each type ofdocument in the box and provide additional details.
How can I sign the[IMM5257E] form if I apply online?
You do not need to print or sign your name in the signaturefield on the bottom of page 5 of [IMM5257E] if applying online.Simply validate, save, and upload the formwithoutsigning.
- You will be prompted to electronically sign your application later in the online application process after you have uploaded all documents
iv. Validate your form
When you finish filling out your application form, click the blue “Validate” button (found on the first or last page). This will highlight any missing information required on your application.
- You can make changes after the application is successfully validated. You can edit and validate as many times as you need.
- Remember to save and upload the final form.
Once your application has been successfully validated it will show the following:
If you don’t see any barcodes when you validate your application, please visit the CIC help page.
v. Take screenshots as you apply
It is a good practice to take screenshots as you apply in case there are issues after you submit your application. You are welcome to take screenshots of all screens; however, these are the most important:
- The"Your document checklist"page after all your documents have been successfully uploaded to your MyCIC account
- The "Acknowledgment of receipt" page after the application has been submitted
- After uploading/submittingany‘after-the-fact’ documentsthat an IRCC officer has requested after your original application has been submitted
Save your screenshots to a safe place where you can access them easily.
How to take screenshots
- Instructionsfor PC
- Instructionsfor Mac
- Previous 3. Gather your required documents
- Next 5. Get your TRV
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